AGM 2025

The OTSU would like to personally invite you to our Annual General Meeting (AGM) happening on October 29.

• Date: October 29
• Location: North Campus, SCI 1350
  • Transportation will be available from downtown to north campus. Details to come on our Instagram and at otsu.ca
• Time: 7:00pm (in-person)
• Transportation: A bus will be available at no cost to transport students from Downtown to North Campus for the meeting.
  • Meet-up Location: 61 Charles Street entrance
  • Arrival Time: Please arrive by 6:20 PM
  • Departure Time: Bus leaves promptly at 6:30 PM
  • Return transportation will be provided after the meeting. The return pick-up location will be shared during the meeting.

Every student who pre-registers and attends the AGM will be entered to WIN one of ten $50 Visa gift cards! All ten winners will be drawn and given their prize at the end of the AGM. Prize winners must be present at that time to claim their prize.

Event attendance and voting:
Only currently registered full-time Ontario Tech students are eligible to attend and vote during the AGM. Please bring your student ID to the event for sign in.

NOTE: You must have your student ID with a photo of yourself. If your digital student card doesn't have a photo, you must show a government issued ID.

Our AGM is the most important opportunity you have in shaping the future of your student experience—it is how you can impact the direction of the student union, have your voice heard by student leaders, and steer the future of the OTSU by voting on motions and proposals.

This is an in-person event, and no registration is required. Free food and refreshments will be provided (while quantities last)

If you want to raise an agenda item at the AGM, you can fill out this proposal form by Oct. 13. If you cannot attend but would like to send an eligible member on your behalf, please fill out this AGM proxy form by Oct. 19.

WHAT’S AN AGM?

• A formal, legally required meeting between the union and its members (you!)
• Where we get approval from students on changes and amendments to Bylaws
• Where we discuss motions put forward in advance (regarding governance and policy changes, advocacy issues, or service amendments)
• The purpose is to ensure transparency and accountability in how the student union is run
• All full-time students are invited and encouraged to attend

WHAT HAPPENS AT THIS AGM?

• Approval of last year’s AGM meeting minutes
• Approval of financials and reports
• Appointment of the auditor
• Approval of proposed Bylaw amendments
• Vote on implementing an ancillary fee for the Nutrition Access Program
• Motions from members (if submitted and approved before the deadline)

If you have any questions or concerns please contact otsu@ontariotechu.ca .

We look forward to seeing you there!

💙 The Ontario Tech Student Union

Empowering students. Enhancing